ARTICLE I – NAME
The name of this organization shall be SOCIETY FOR MING STUDIES (or MING SHI XUEHUI), herein after called the “Society.”
ARTICLE II – PURPOSES
Section 1. The purpose of the Society shall be to promote the study of Ming China, to support publication of scholarly work relating to the study of Ming China, and to facilitate communication among scholars and students of Ming China.
Section 2. The Society shall seek affiliation with the Association for Asian Studies (AAS) and the China and Inner Asia Council (CIAC) of the AAS.
ARTICLE III – MEMBERSHIP
Any person interested in joining the Society may become a member upon making an annual contribution as set by the Board.
Section 1. Except as otherwise specified by the Board, the annual contribution shall consist of a current subscription to the journal Ming Studies.
Section 2. Voting at regular and special meetings shall be by members present, or, in the case of votes by mail, of all eligible members.
ARTICLE IV – THE BOARD OF DIRECTORS
Section 1. The executive authority of the Society shall be vested in a Board of Directors, the responsibilities and duties of which shall include, but not be limited to: (1) communication with the AAS; and (2) planing meetings of the Society.
Section 2. The Board of Directors shall consist of the officers of the Society (see ARTICLE VI), three to six Directors elected by the membership plus the Immediate Past-President of the Society, who shall continue to serve on the Board for two years after completion of the term as President. Each elected Director must be a member of the Society and shall serve a term three years. A quorum for conducting business shall be defined as a simple majority of the Board.
Section 3. The terms of one-third of the elected Directors shall expire each year. At the time of the initial election of Directors, terms will be staggered from one to three years.
Section 4. Directors shall be elected by a majority of those voting at the Society’s Annual Meeting.
ARTICLE V – OFFICERS
Section 1. Officers shall be elected at the Annual Meeting. The term of officers so elected shall begin with the Annual Meeting at which they were elected and continue until their successors qualify.
Section 2. The officers (herein called the Executive Committee) shall be the President, the President-Elect, the Secretary, the Editor of Ming Studies, the Editor of the Ming Studies Research Series, and the Immediate Past President.
Section 3. the officers shall have the usual powers and duties exercised by the officers of a voluntary association.
Section 4. The term of office for President and President-Elect shall be two years.
Section 5. A majority of the Executive Committee shall constitute a quorum for the transaction of any business. In the event one or more of the Executive Committee shall be opposed to the decision of the Executive Committee, the question may be referred to the Board of Directors for resolution.
Section 6. Meetings of the Executive Committee shall be held at such times and places designated by the President, or in the President’s absence, by the President-Elect.
ARTICLE VI – MEMBERS
Section 1. Members shall meet at least once a year in conjunction with the annual meeting of the Association for Asian Studies (AAS).
Section 2. The Secretary shall prepare annually a report of the membership meeting and submit copies to the Executive Committee, the Board of Directors, and the AAS.
ARTICLE VII – COMMITTEES
The Board shall establish such committees as it deems appropriate. The Chair of each committee shall prepare a brief report of the committee’s activities for each Annual Meeting of the Society.
ARTICLE VIII AMENDMENTS
These By-laws may be amended at the Annual Meeting of the Society by a two-thirds vote of the present and voting members.